Hubshare Security

Infrastructure

Our infrastructures are hosted in UK by Microsoft Azure, one of the world leaders, created and managed in compliance with the most stringent security and compliance standards in the world: ISO 27001, ISO 27017, ISO 27018.

Hubshare is available in more than 50 regions of the world.

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Authentification

Connect to all your hubs with a single ID, thanks to the unique SSO (Single Sign-On) authentication technology integrated with ADFS, Azure AD and any other SAML 2.0 compatible system.

Enable two-factor authentication, also known as 2FA, to add an additional level of security to your hub. So, in addition to your password, enter a unique code valid for a limited time on your smartphone.

Cloud Integration

Cloud (or SaaS)
Data Hosting On our servers (Cloud Azure)
Connection to Hubshare Internet
Installation Instantly available
Updates Automatic
Data Security Azure encryption, Hubshare encryption on disk and in transit
Number of External Users Unlimited
Number of Hubs Unlimited
Subscription Yearly

Data Encryption

Data Hosting

Data encryption is performed by Microsoft Enhanced RSA and AES Cryptographic Provider, a FIPS 140-2 compliant cryptographic service provider (CSP) used by Hubshare to encrypt content and rename files using the symmetric AES algorithm.

Data in Transit

All data in transit is protected by our Secure Stockets Layer (SSL) certificate. The “SSL certificate” is a common way to express the use of SSL or Transport Layer Security (TLS) protocols. We use the TLS protocol to establish the encrypted connection between the web server and the browser.

Access & User Right

Depending on the type of user, certain access and user rights are predefined. However, they can be modified indefinitely by the Hub administrators, who can choose what internal and external users can view and what actions they can perform in the Hub :

Company Admin

Has the ability to configure all the parameters related to the company and manage all users (internal and external).

Hub Admin

The creator of a Hub can define an internal user or group as an admin, which means they can invite users to the Hub and manage their rights.

Internal User

A user who is part of the same company as the administrators. They can be invited to Hubs, have individual storage space and use Hubshare plugins (Outlook, Office, etc.).

External User

Users who are not part of the same company as the administrators (customers, partners, service providers of the company). They are limited in functionality compared to internal ones but can still collaborate freely in the Hubs to which they have access.

Access the Information You Need Instantly

From creation to disposal, a smarter way to manage documents, emails, and all your content.

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What M-Files Hubshare Customers Say

"Document Security is much simpler, more flexible and transparent."

National Technology Director
Crowe UK

"With integrated process workflows, employees always have access to the right information. They also have full insight into projects and schedules with the added assurance of full compliance with current legislation and regulation.”

Partner
Facet Accountants

M-Files has made people's daily tasks much easier and less tedious, which means people are excited about their work; and it shows in their performance. This has created new levels of engagement and commitment."

Continuous Improvement Manager
Mitani
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How M-Files Enables Efficiency for Your Business

Faster Search

What you need, when you need it. That is the way M-Files works. Fast, easy, and intuitive.

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Familiarity

You can use your favorite daily tools, such as MS Teams or Salesforce to manage your documents.

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Easy Collaboration

Share content securely, and co-author documents simultaneously — wherever you work.

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Streamlined Daily Work

Let M-Files suggest tags for your documents and add workflows for faster processing.

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